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Thank you for your interest and willingness to take part in our UPMicro conference. The following are some tips to help you to develop and organize your presentation.
What Should You Aim For?
We have invited you to give a technical presentation. It should be technical and educational and free of commercial material. Your presentation should discuss your subject in an organized fashion that adequately reports on your topic. We find that the best presentations do the following:
Note: Authors of the accepted presentations are highly encouraged to develop their presentation into a Technical Note, Technical Paper or Scientific Paper for post-conference peer-reviewed publication in the Ultrapure Micro Journal
Relevant and Progress Material
A key to an effective conference presentation is to provide worthwhile technical information that your audience finds is educational and applicable to their work. Additionally, it is vital that technical presentations explore new work, rather than simply rehash earlier work.
Data needs to be the foundation for your presentation. This can be through graphs, tables, and figures. If part of your presentation relies on earlier research or patents, provide those references to substantiate your present work. This section addresses some specific ways that data may be given.
Tables: Use tables for comparative data or information. Please have a short title for the table and column headings. If the source of the information is not you, your company, or an associate, provide a citation. Some tables can be difficult to read on a screen. In such instances, consider reducing rows and/or columns. If desired, you may include harder-to-read tables in “addendum” slides in the Digital Proceedings.
Figures and charts: Please include X-Y axis graphs, bar graphs, pie charts, etc. Be sure to identify the data points with a font size the audience can read.
Drawings/schematics and photographs: These can be excellent tools to illustrate the mechanics of what you are discussing or to show evidence for your data. Drawings and schematics should be labeled clearly and kept simple. Photographs can also work well. We discourage the use of stock photography. The best photos come from actual applications.
Video clips: Some speakers like to include a short video clip to illustrate a point. These may be an animation to show how a piece of equipment works, or a video taken at a site. These are welcome, but please embed videos into your presentations, alert us of your embedded videos, and check with event staff that they work.
When preparing your slide deck, here are some recommendations to improve the quality of your presentation.
Slides with bullet points: These should be kept to a minimum and is not equivalent to data.
Takeaways/Conclusions: One key element is to close your presentation with practical applications.
Slide Appearance Suggestions
The following comments are aimed at helping you develop your presentation slides. At the end of this guide are some examples of well-prepared slides from recent conferences.
Template: We can provide Power Point template upon request. If you must use a company template, the logo or company name are only allowed on the first and last slides.
Font sizes and type: Use font sizes that are easily seen by the audience. Here is a guideline to follow:
Titles: 30 points or larger.
Body text: 20 to 24 point.
Citation: 14 to 16 point.
Tables, figures/graphs: Use a readable font size for labels—often no smaller than 14 points.
Font & background color: Contrast increases readability. Black, dark blue or red work best on white slides. If the background color is dark, use a light font.
Images/Figures/Tables: When placing a table, figure, graphic, or photograph, make the visual element large enough so that it is readily seen by the audience. Use one element per slide to reduce crowding.
Number of Presentation Slides
Speakers should plan on a 20 to 25 minute presentation. Presentations of this length generally require 14 to 28 slides.
Computer: We will provide and operate the session computer. We plan to have all presentations uploaded in advance of the event to minimize delays.
Addendum section: Some authors may have additional slides they would like included with their presentation in the Digital Proceedings. The “addendum slides” are not part of the formal presentation and may show additional data or full versions of complicated tables that have been simplified for the presentation.
Proceedings: As a part of the conference, we plan to include the different presentations in our Digital Proceedings in PDF format. Please notify us 2 weeks prior to the conference should you wish to have an alternate version, or to have the presentation excluded from the proceedings. Should we not hear from you, we must assume we have permission to include the presentation as a PDF file.
Alternate speaker/company permission: Please arrange for another speaker for your paper in the event you are unable to attend.
Technical paper: We highly encourage you to develop a publication based around your presentation. You may contact Mike Henley at firstname.lastname@example.org for more information.
A Final Thought
We appreciate your hard work in preparing your presentation and future paper. We are available should questions arise. We hope you enjoy this experience as much as we do.
For any questions please contact Yana Nazarova at email@example.com or +1 (512) 879-4208.